Access Grant County Court Records

Grant County court records are maintained by the County Clerk at the Superior Court in Ephrata, Washington. The clerk is responsible for all Superior Court records, including civil, criminal, family law, juvenile, and probate filings. You can search for cases using the statewide Washington Courts portal or the Odyssey system. For certified documents or full case file copies, contact the Grant County Clerk's Office directly. The Law and Justice Building in Ephrata houses both the Clerk's Office and the District Court. Whether you need to find a case or get copies of specific documents, this page walks you through what to do.

Grant County Superior Court Clerk

Kimberly A. Allen is the Grant County Clerk, first elected by the citizens of Grant County in 2006. The County Clerk serves the Superior Court and the public as an elected constitutional officer. The Washington State Constitution established the County Clerk position to create a separation of powers between the keeper of court records and the judiciary. This separation helps ensure the integrity and independence of the official court record.

The Grant County Clerk is responsible for processing and managing all Superior Court records and financial transactions, including Juvenile Court and Civil Commitment matters. The office provides support staff for three Superior Court Judges and one Court Commissioner. The clerk handles civil, criminal, family law, probate, guardianship, juvenile, and mental commitment cases. Financial duties include collecting fees, fines, restitution, child support, and managing trust accounts. The Clerk also issues writs, subpoenas, warrants, letters testamentary, and other court process. Jury management for Superior Court is administered through the Clerk's Office. Both paper and electronic records are maintained for all Superior Court proceedings.

The office is located at the Law and Justice Building, 35 C Street North West, P.O. Box 37, Ephrata, WA 98823. The phone number for Superior Court is (509) 754-2011, Extension 2801. More information is on the Grant County Clerk page at grantcountywa.gov.

The clerk's page at grantcountywa.gov details office responsibilities, filing procedures, and how to access court records. This is your starting point for any records request in Grant County.

Grant County Superior Court

The Grant County Superior Court handles the full range of major court matters for the county. This includes felony criminal cases, civil suits, family law proceedings, probate, guardianship, and juvenile cases. Local Court Rules are published in PDF format on the court website at grantcountywa.gov/351/Superior-Court.

The court website also has local court forms. These include LAR-A Notice of Loss of Voting Rights, LAR-B Order Restoring Voting Rights, and LR8 series forms for status conferences, trial settings, scheduling orders, and virtual appearance notices. GR 31.1 and GR 33 Request for Accommodation forms are available for those who need special assistance. A Certified Transcriptionist List is maintained and published by the court. Juror information and medical excuse forms are also available on the court website.

Ex parte matters require the appropriate fee of $30.00 and must be presented in person or mailed to the Clerk's Office. You cannot email ex parte materials directly to the court. For questions about ex parte filings, call the Clerk's Office at (509) 754-2015. Unlawful Detainer Proceedings are governed by the court's standing order, which is available in PDF form on the website.

The Superior Court page at grantcountywa.gov has all local rules, forms, and procedural guides for cases filed in Grant County. Review the local rules before filing any matter to make sure you meet all requirements.

Grant County Court Records Request

If you know your case number and need copies from your file, you can complete an online request or order through clerkepass.com. A user fee and copy charges apply to all online record requests. The clerk's office accepts payment by credit card for online orders. You will need to create an account on clerkepass to track your order status. Documents can be emailed or mailed depending on your preference.

If you do not know your case number, contact the Clerk's Office for help locating it. Certified copies cost more and cannot be sent by email. They require a fee per page and must be mailed. Standard copy fees are charged per page. Research fees apply when staff must search for cases without complete information. Turnaround time depends on the complexity and volume of requests. Rush requests may be available at the discretion of the clerk, for an additional fee. Shipping fees may apply if documents are mailed.

When filling out the request form, include the case number, the names of the parties involved, and a clear description of the documents you want. The more specific you are, the faster the process goes. For older records, extra time may be needed to locate and retrieve files from storage.

Note: Refunds are not issued once a request has been processed and payment has been made.

Grant County District Court

Grant County has one countywide District Court. It is empowered to hear all traffic cases, misdemeanors, gross misdemeanors, and preliminary hearings in felony cases. Civil jurisdiction is concurrent with Superior Court for cases where the amount in dispute does not exceed $100,000, not counting interest and costs. The District Court is located in the Law and Justice Building in Ephrata, the same complex as the Clerk's Office and Superior Court.

The District Court provides online fine payment options for traffic and criminal citations. Forms for small claims, protection orders, and name changes are available at the district court. The court maintains a separate probation department for monitoring court-ordered conditions. Interpreter services are available for people with limited English. The court also operates specialty calendars for domestic violence and DUI cases. Fine payment plans may be available for individuals who show financial hardship. All visitors must go through security screening at the courthouse entrance.

The Grant County District Court page at grantcountywa.gov has hearing schedules, docket information, and contact details. The court publishes local rules and procedures on the county website.

The District Court page at grantcountywa.gov is updated regularly with court dockets, local rules, and contact information. Use this page to look up hearing dates or find procedural guidance for district court matters in Grant County.

Statewide Search Tools and Legal Framework

The Washington Courts Name and Case Search at dw.courts.wa.gov covers all courts in Grant County, including the Superior Court, District Court, and any municipal courts. The system is updated every 24 hours at 3:00 a.m. Search by person name or case number. Results show reference information and direct you to the official court record. Copies must be ordered from the clerk's office directly.

The Odyssey Portal provides online access to Superior Court case information for Grant County. If you need historical records, the Washington State Digital Archives holds older court documents that have been scanned and indexed. The Washington Courts Name and Case Search is also a good starting point for broad statewide lookups.

Access to court records in Grant County is governed by RCW Chapter 36.23, which establishes the duties of the county clerk, and General Rule 31, which defines public access rights to court records. Most court records are presumptively public under GR 31. RCW 42.56 governs administrative records held by county offices, while RCW Chapter 2.68 covers electronic filing and digital record access.

Cities in Grant County

Grant County's largest city is Moses Lake. All Superior Court filings for Grant County go through the clerk's office in Ephrata, regardless of which city the case involves.

Other communities in Grant County include Quincy, Soap Lake, Warden, Royal City, Mattawa, and Ephrata. All court matters for these communities are handled by the Grant County Superior Court and District Court system.

Nearby Counties

These counties border Grant County. Check your address or where the matter occurred to confirm you are filing in the correct county.